The need for change
We are living in a world where the rate at which technology changes seems to be increasing exponentially. Combine this with a working population drawn from multiple-generations, with differing levels of digital dexterity and varying attitudes to change, and the result is a complex list of requirements that will need to be met when implementing any change.
It’s no wonder that organisations have a tough time getting all these factors to align, ensuring everybody is considered, and whether they have the right technology at the right time?
How organisations deal with these different elements will have a huge effect on how any change will be accepted by such a diverse user base and ultimately how effective your users will be.
Most organisations recognise the importance of user adoption and how it affects their change initiatives. Getting your users to welcome and use the latest software or technology is key to the success of any change project. However many organisations would confess to having limited success in their approaches to making this happen effectively.
Past initiatives have in the majority of cases treated the technology as the most important element of the change, which often resulted in a great solution which then faltered when user adoption levels were low. The user element of the change can often be given little airtime in the project and quite often gets squeezed if timescales or budgets are tight.
Failure to achieve user adoption is typically encountered during the middle or the end of your change life-cycle. The cause of this is likely to be rooted within your organisation or embedded within your original approach. Traditionally organisations have usually only factored in basic training or communications into their change initiatives. Whilst these are valid components, unless they consider the needs of your users they are likely to fall short during their latter execution. Expecting users to embrace your change and align to new working practices requires a significant effort to remove or avoid the change barriers inherent within your organisation.
Recognising the effect and importance of user adoption on your change initiative is just the first step on the journey. Identifying your user or organisation’s barriers is a key element to realising your investments and delivering successful change. Do this by making your users feel part of the process, ask them what they need and how they like to be communicated to, involve them along the way and build the project and outcomes with them in mind.
Build a strategy
The secret to driving successful adoption is to have a strategy for it. Recognise that the views and perspectives of your users are essential to this. Incorporating their needs and challenges will ensure you get the outcome you designed. Remembering that your desired outcome will only be a success if you change your users’ behaviours. Do this by ensuring your adoption strategy considers how it will create meaningful and engaging content that is relevant and beneficial for your users. Assuming your users will see the benefits and make the leap by themselves is a sure path to failure. Put yourself in their shoes, consider how this will look from their perspective. How would you like to be informed and what would make you change your behaviour and adopt this new tool/process or practice?
Execute it well
You now have an adoption strategy that considers the right messages, content and benefits aligned to your business and its users. Whilst a great strategy is essential, poor execution can often devalue or comprise your well thought out principles. Make sure you have a plan to execute your strategy, consider how you will make it happen. Ensure your stakeholders and user champions are engaged, build relevant and engaging content. Treat it like a marketing campaign and build interest and awareness of your impending change. Ensure you have training and communications that not only inform your users as to what is coming but also brings to life what it means to them. Ask the questions: ‘How does this work for me?’; ‘Why do I need this?’ and ‘How does this benefit me?’
Getting your users engaged and embedded in your change programmes; and building relevant and engaging user adoption content that underpins your strategy will go a long way to making IT work for its users and delivering the value you desire.
Neil Cant is Solution Leader for End User Services & Digital Workplace at Computacenter.
Zero touch deployment is something of a Holy Grail in the desktop configuration management world. Even with complex scripting and numerous third-party products it has continued to evade us. Does that now change with the advent of Microsoft Autopilot? Will you become the Indiana Jones of your organisation?
So what is Windows Autopilot? Autopilot is a process more than a technology, which enables you to take a Windows 10 device out of the box, connect it to a network, type in your credentials and voilà! Moments later (timings dependent on many factors, obviously) you’re up and running complete with applications and data. Truly zero touch (if you exclude the typing); but only for the right users, in the right locations, with the right applications.
At a high-level you upload – or more likely your hardware manufacturer will – your device IDs to your company’s Azure tenancy and you get your policies and applications applied as you login without the need to re-image. The technology behind this is based upon modern management (unified endpoint management) so this will work with any Enterprise Mobility Management (EMM) vendor. Modern management makes use of the APIs enabled in Windows 10 and allows you to manage them in the same way you do the mobile devices in your estate. So SCCM equals traditional, AirWatch, Intune etc. equals modernity. The problem is SCCM has a long history and manages the majority of enterprise organisations’ estates today. That’s a good deal of customisation and knowledge that’s been baked-in over the years as well as the features and functionality that the EMM boys are yet to develop.
There’s also the consideration of whether you join your machines to Active Directory. Autopilot is dependent on Azure AD. This brings your identity strategy into question. Are you ready to switch off AD? APIs give you access to a few thousand settings but group policies run to tens of thousands and if you consider that they’re really just registry settings then they’re virtually infinite. So how quickly could you translate all that configuration onto a new platform?
Microsoft is well aware of this though and since Windows 10 1709 allowed Autopilot to work in conjunction with SCCM in a hybrid model. This allows you to join machines to Azure AD and your local AD, which goes some of the way to solving the current restrictions. However, deployment is still triggered by your EMM tool and so the granularity that SCCM offers is somewhat negated. So what does that mean in practice? Statistically, seven out of ten people reading this are not going to be on Windows 10 yet and so have a transformation programme ahead of you. Thousands of users will be sitting in your offices ready for their new devices. They’ll get them, unbox them and individually start downloading 20GB data across your network. How do you see that going?
Modern management, as a technology, is developing fast so it definitely needs to be part of your strategy but you need to know your use cases and requirements to get the greatest benefits from it. Users who spend the majority of their time away from the office and have a limited application set are a great place to start. Generally, for office users you’ll want to deploy to them using a traditional SCCM imaging solution. Once they’re on Windows 10, then modern management is the way to go as you transition away from local AD security policies and traditional application delivery, but that is a process that will take time to reach maturity.
This is the future of deployment, without a doubt, but for the time being it needs to be part of an overall deployment strategy. As colleagues have become more mobile traditional management methods have failed to keep up. EMM platforms were built with the assumption that all users are mobile. The transformation of your environment will most likely be suited more towards SCCM with some opportunity for Autopilot. Once you get to Windows 10 though, more users are likely to be suitable to be managed in a modern way. As the technology develops more new and refreshed devices will come into scope. The key here is to make Autopilot part of your infrastructure now, but understand which users are able to make use of it. Be aware though that in six months’ time those use cases will have changed and grown so they need to be reviewed regularly. In Autopilot Microsoft has finally caught up with Apple’s Device Enrollment Programme and the expectation that users have for how things should work. So maybe you will find the Holy Grail and won’t need the hat and whip!